How to run a Girls and ICTs role models events

Introduction

In 2003, AWE received a grant through the Department of State Development and Innovation's ICT Skills, Training and Role model (i-STAR) program. The grant was used to establish Girls and ICTs local action committees in 8 different locations across Queensland.

Each committee ran local events targeted at parents, teachers and girls. The aims of the events were to raise awareness of the under-representation of women in the ICT industry and to encourage more girls to consider ICT careers and studies.

At the end of 2003, representatives from each committee met to develop a "how to" kit for other areas interested in running similar events. Please find the kit below. We hope that you will find it useful in running your own events.

Kit Contents

• Front cover graphic
• Preface
• Forming a local action committee
• Getting started
• Role models
• To do list
• Event promotions
• Sponsors and financing
• Budgeting
• Student event
• Parent & teacher event
• Combined Event – Students, Parents and Teachers
• Results & evaluation
• Thanks

Download the kit (new window-doc-492KB) without the additional resources.

Additional Resources

Download the following additional resources to help with the organisation of your event.

Planning within a local action committee

• planning sheet (new window-doc-26KB)
• questions to consider and discuss (new window-doc-23KB)

Invitations and Flyers - parent and teacher event

• Brisbane 2003. (new window-doc-205KB)
• Toowoomba 2003 (new window-doc-344KB)

Invitations and Flyers - student event

• Brisbane 2003 (new window-doc-204KB)
• Gold Coast 2003 (new window-pdf-671KB)
• Toowoomba 2003 (new window-doc-343KB)
• Toowoomba 2003 - letter to principals (new window-doc-350KB)

Invitations and Flyers - combined student, parent and teacher event

• Cairns 2003 (new window-doc-64KB)
• Brisbane 2004 (new window-pdf-162KB)
• Ipswich 2003 - invitation (new window-pdf-196KB)
• Ipswich 2003 - flyer (new window-pdf-1.9MB)
• Sunshine Coast 2003 (new window-pdf-53KB)
• Brisbane 2004 - date claimer (new window-pdf-98KB)
• Ipswich 2003 - letter to Principals (new window-doc-30KB)
• Sunshine Coast 2003 - invitation bookmark. (new window-pdf-46KB)

Promotions coordinators

If there are a large number of schools to promote your event to, you may like to approach non-committee members to be the "promotions coordinators". These coordinators are given a list of schools in their local area to promote the event to.

• Brisbane 2004 - first email to promotions coordinators (new window-doc-46KB) and frequently asked questions for promotions coordinators(new window-doc-41KB)
• Brisbane 2004 - letter sent to promotions coordinators (new window-doc-47KB)
• (Letter was accompanied by a sample bag item. Ideally it would be accompanied by a whole sample bag.)

Role models and Presenters

• NSW Central Coast 2007 - speakers' guidelines (new window-doc-1MB)
• Brisbane 2006 - presenter guidelines (new window-doc-210kb)
• Brisbane 2006 - session profile collection form (new window-doc-210kb)
• Toowoomba 2003 - information sent to role models to help them create their speech (new window-doc-225KB)
• Brisbane 2003 - booklet about role models given to event participants (new window-pdf-1.2MB)

Sponsorship

• NSW Central Coast 2007 - vendor pack (new window-doc-256KB)
• Sunshine Coast 2003 - Sample sponsorship request letter (new window-doc-61KB)

Running Sheets - parent and teacher event

• Brisbane 2003 (new window-doc-24KB) and matching sample questions used (new window-txt-2KB)
• Toowoomba 2003 (new window-doc-26KB)

Running Sheets - student event

• NSW Central Coast 2007 - event program (new window-doc-139KB)
• Brisbane 2006 - event program (new window-xls-49KB)
• Brisbane 2006 - group schedules for girls in years 6 - 9 (new window-pdf-136KB)
• Brisbane 2006 - group schedules for girls in years 10 - 12 (new window-pdf-176KB)
• Brisbane 2003 (new window-doc-28KB)
• Toowoomba 2003. (new window-doc-28KB)

Running Sheets - combined student, parent and teacher event

• Cairns 2003 (new window-doc-20KB)
• Ipswich 2003 (new window-doc-33KB)
• Brisbane 2004 (new window-doc-208KB) and matching MC script (new window-doc-55KB)
• Sunshine Coast 2003 (new window-doc-29KB)
• Townsville 2003 (new window-htm-8KB) and matching Sample event outline (new window-htm-8KB)

Media releases

• Brisbane 2003 (new window-doc-25KB)
• Brisbane 2004 (new window-doc-25KB)
• Sunshine Coast 2003 (new window-doc-26KB)

At the event

• registration form (new window-doc-89KB)
• organisers' kit to be given out at the event - Brisbane 2004 (new window-doc-396KB)
• MC Speech - Brisbane 2004 (new window-doc-43KB)
• booklet about role models given to event participants - Brisbane 2003 (new window-pdf-1.2MB)

Evaluation Forms

• Student evaluation survey - Brisbane 2006 (new window-doc-121KB)
• Teacher evaluation survey - Brisbane 2006 (new window-doc-119KB)
• Parent and teacher evaluation form - Brisbane 2004 (new window-doc-31KB)
• Student evaluation form - Brisbane 2004 (new window-doc-31KB)
• Career advisor survey - Brisbane 2003 (new window-doc-46KB)
• Parent survey - Brisbane 2003 (new window-doc-41KB)
• Teacher survey - Brisbane 2003 (new window-doc-47KB)
• Teacher follow up survey - Brisbane 2003 (new window-doc-36KB)
• Student survey - Brisbane 2003 (new window-doc-71KB)
• Student follow up survey - Brisbane 2003 (new window-doc-37KB)

Sample Thank You Letters

• For guest speakers - Sunshine Coast 2003 (new window-doc-35KB)
• For committee members - Sunshine Coast 2003 (new window-doc-35KB)
• For sponsors - Sunshine Coast 2003 (new window-doc-33KB)
• For university sponsors - Sunshine Coast 2003 (new window-doc-35KB)